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Information Retrieval System Explained: Types, Comparison & Components
Updated on 22 November, 2024
67.46K+ views
• 19 min read
Table of Contents
- What Is Information Retrieval System?
- Why Are Information Retrieval Systems Important?
- What Are the Different Types of Information Retrieval Systems?
- What Are the Core Components of an Information Retrieval System?
- What Are the Common Models Used in Information Retrieval?
- How Do Information Retrieval Systems Handle Multimedia Data?
- What Are the Challenges Faced by Information Retrieval Systems?
- How Are Information Retrieval Systems Evaluated?
- What Are the Applications of Information Retrieval Systems Across Industries?
- How Can UpGrad Help You Build a Career in Information Retrieval Systems?
Imagine trying to find a specific book in a massive library with millions of books, all without labels. It would be nearly impossible to locate your desired book. However, if you ask the librarian for help, you could find it in minutes. The librarian’s role is similar to how an Information Retrieval System works—navigating through vast amounts of big data to quickly find the information you're looking for.
According to one estimate, 80% of Netflix's watched content comes from its recommendation system. The use of advanced IRS for personalized recommendations makes data collection possible. The purpose of this blog is to introduce you to the concept of information retrieval systems and their relevance in the modern world. Dive in!
What Is Information Retrieval System?
An Information Retrieval System (IRS) is a tool or software designed to locate and retrieve relevant information from vast unstructured datasets based on a user’s query. IRS organizes, searches, and delivers meaningful results quickly and accurately, even when the data is scattered or complex.
You can compare the Information Retrieval System to a detective, who uses clues or a piece of evidence – comparable to a user query – to solve complex cases.
The Information Retrieval System has wide applications in your daily life. Typical applications include the following.
- Search engines: To locate relevant information from the vast internet based on user queries.
Example: Bing and Google search
- Recommendation systems: Suggest movies, products, or content based on user preferences and past behavior.
Example: Netflix movie recommendations
- E-Libraries and databases: Retrieve academic papers, books, or research articles quickly.
Example: PubMed and JSTOR
- Customer support chatbots: Provide instant answers by fetching relevant responses from a knowledge base.
Example: Intercom and Zendesk
- Social media feeds: Prioritize and show content based on your interests.
Example: Twitter and Facebook
The primary goal of an Information Retrieval System is to locate and deliver relevant information to users efficiently. Other purposes include the following.
- Access information efficiently
- Analyze datasets to identify trends, patterns, and relationships
- Enhance user satisfaction by giving relevant information
- Filter large data to prioritize information for users
Here are some examples of the Information Retrieval System.
- Search engines like Google
- Video platforms like YouTube
- Recommendation systems like Netflix
- E-commerce Search
- Digital libraries like JSTOR
- Social media feeds from Facebook
Check the section below to understand the importance of the information retrieval system in everyday life.
Why Are Information Retrieval Systems Important?
In the digital age, managing and accessing relevant information is more critical than ever due to the exponential growth of data. By 2025, the world will generate 463 exabytes of data daily—equivalent to 212 million DVDs per day! Getting through this vast ocean of information without efficient tools would be difficult.
Imagine the amount of valuable manpower lost without information retrieval systems. Studies show that employees spend almost 25% of their workweek searching for information. IRS can significantly reduce this time, helping organizations make informed decisions by efficiently locating and delivering relevant data.
Information Retrieval Systems have become indispensable tools across various fields. Here are some major IRS applications.
Industries | Applications | Benefits |
Healthcare |
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Education |
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E-commerce
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Human Resources |
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Entertainment |
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Finance |
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Journalism |
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How Do Information Retrieval Systems Work?
Information retrieval systems (IRS) are designed to fetch relevant information from vast data pools quickly and accurately. They follow a systematic process to ensure that users get the most relevant results.
Here is a brief description of the steps involved in Information Retrieval Systems (IRS).
- Data Collection
IRS systems collect vast amounts of data from web pages, articles, books, and research papers. The document is then analyzed to extract keywords, phrases, and other relevant information.
- Indexing
The relevant documents are broken down into smaller, searchable units and organized in a structured way to facilitate efficient retrieval.
- Query Processing
The user's query is parsed to understand the intent and identify the keywords or phrases. Contextually relevant words improve the search results.
- Search Algorithm
IRS systems use search algorithms like Boolean or vector space to find relevant information within vast datasets efficiently.
- Results Presentation
The most relevant results are presented at the top in a user-friendly way, along with snippets of relevant text and links to the full documents.
Want to build a career in cutting-edge technologies like information retrieval systems? upGrad's Machine Learning courses can help you get there.
Now that you have a general understanding of “what is information retrieval system,” explore the different types of IRS outlined below.
What Are the Different Types of Information Retrieval Systems?
Information Retrieval Systems (IRS) use advanced techniques and customizable features to adapt to various user requirements and handle diverse data types.
Information Retrieval Systems (IRS) are diverse, adapting to different use cases and using various techniques. Each IRS is tailored to specific needs, providing efficient data retrieval for a wide range of applications.
The three main types of information retrieval systems are provided below.
Manual Information Retrieval Systems
Manual information retrieval systems rely on human effort to locate and organize data. It is suitable for small-scale tasks requiring human expertise.
Example: Card catalogs in libraries and printed indexes
Advantages:
- High accuracy for small datasets.
- Human intuition handles complex queries effectively.
- Useful for specific, niche domains.
Limitations:
- Slow and time-consuming.
- Not scalable for large datasets.
- Prone to human error in repetitive tasks.
Automated Information Retrieval Systems
Automated information retrieval systems use algorithms, indexing, and machine learning to search and retrieve data. It is good at handling large datasets quickly and efficiently.
Example: Google search and Amazon search
Different types of automated information retrieval systems:
Keyword-Based Systems:
These systems rely on keywords or phrases to match user queries with documents. Examples include web search engines like Google.
Concept-Based Systems:
They go beyond keyword matching to understand the actual meaning of queries and documents. For example, if you search for “pizza”, the search engine will understand that you're looking for pizza restaurants.
Multimedia Retrieval Systems:
These systems handle a variety of media formats, including audio, text, images, and video—for example, Google image search.
Advantages:
- Processes vast amounts of data in a short time.
- Scales easily with growing datasets.
- Learns and improves techniques using AI/ML techniques.
Limitations:
- May retrieve irrelevant or low-quality results.
- Lacks context or nuance in complex queries.
- Vulnerable to biased algorithms.
Hybrid Information Retrieval Systems
Hybrid information retrieval systems combine human expertise with automated systems for better accuracy. These systems can address the limitations of purely manual or automated systems but at higher costs and complexity.
Example: Legal document review software
Advantages:
- Combines human insight with computational efficiency.
- Can handle complex queries more effectively.
- Provides balanced accuracy and scalability.
Limitations:
- Higher operational costs.
- Requires skilled personnel to handle the systems.
- Slower compared to fully automated systems.
Also Read: Most Popular Types of Information Systems and their Applications
What Are the Core Components of an Information Retrieval System?
An Information Retrieval System (IRS) is a complex system composed of several interconnected components, which work in harmony to efficiently organize, retrieve, and present relevant data to users based on their queries.
Here are the core components of an information retrieval system.
Indexing
The indexing component organizes data into a structured format, ensuring faster and more accurate information retrieval. The Index acts as a map to locate specific data within a vast dataset.
Check the following table to understand different types of indexing.
Type of Index | Description | Use case |
Inverted Index | Stores a mapping of terms (keywords) to their occurrences in documents. | Google search engines to retrieve web pages |
Suffix Tree/Trie Index | Organizes data based on suffixes or substrings to enable faster text search. |
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Bitmap Index | Represents data in a binary format, making it suitable for categorical data. |
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B-Tree Index | It is a Hierarchical index structure that organizes and retrieves sorted data. |
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Hash-Based Index | Maps data to fixed-size values (hashes) for quick search. |
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Spatial Index | Organizes multi-dimensional data, such as geographical coordinates, for location-based searches. | Geographic Information Systems (GIS) applications like Google Maps |
Benefits of indexing:
- Quickly locates relevant data without scanning the entire dataset.
- Handles complex queries like pattern matching, range queries, and filtering seamlessly.
- Optimizes the storage of information, reducing redundancy and retrieval time.
- Supports algorithms that rank results based on relevance to user queries.
- Handles large datasets effectively, ensuring performance doesn’t degrade with data growth.
Search Algorithms
Search algorithms are the core component of Information Retrieval Systems (IRS), which efficiently locate relevant information within vast datasets. Algorithms analyze user queries, process collected documents, and rank results based on relevance.
The following table represents different algorithms and the associated key features.
Algorithm Name | Key Features | Use Cases |
Boolean Search Algorithm |
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Vector Space Model (VSM) |
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Probabilistic Model |
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Latent Semantic Analysis (LSA) |
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TF-IDF (Term Frequency-Inverse Document Frequency) |
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BM25 (Best Matching 25) |
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Neural Search Algorithms |
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Fuzzy Search Algorithm |
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Graph-Based Algorithms |
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Hybrid Search Algorithms |
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User Interface
The role of the user interface (UI) is to ensure that users can seamlessly interact with the system to find relevant information. A well-designed UI closes the gap between the user’s needs and the system’s capabilities.
Characteristics of a good UI:
- Must show real-time suggestions while typing.
- Must offer tailored results or query suggestions based on preferences.
- Ensure usability for all users through features like voice search.
- Displays results in a ranked, easy-to-read format.
- Present search inputs and results clearly and logically.
Examples of UI in IRS:
- Google Scholar UI
- Google search UI
- Microsoft SharePoint UI
- Spotify search UI
Evaluation Metrics
Evaluation metrics are essential in Information Retrieval Systems (IRS) for assessing how well the system retrieves relevant information and meets user expectations. These metrics use accuracy, relevance, and user satisfaction for calculation.
Key evaluation metrics:
- Precision:
Precision measures the proportion of relevant documents retrieved out of all the documents retrieved by the system. It is an indication of the systems' accuracy.
Formula:
Precision= Relevant Retrieved Documents/Total Retrieved Documents
Example: In a search for “climate change,” if the IRS retrieves 10 documents and 8 are relevant, precision is 8/10=0.8.
- Recall:
It evaluates how many relevant documents were retrieved out of all the relevant documents available, indicating the system's ability to find all relevant content.
Formula:
Recall = Relevant Retrieved Documents/Total Relevant Documents
Example: If there are 20 relevant documents in total and the system retrieves 8, recall is 8/20 = 0.4.
- F1 score:
It is the harmonic mean of precision and recall. It strikes a balance between the two metrics and is useful when both false positives and false negatives are important.
Formula:
F1 = 2× Precision X Recall/Precision + Recall
Example: If precision = 0.8 and recall = 0.4
F1 score is 2× [(0.8×0.4) / (0.8+0.4)] = 0.53.
What Are the Common Models Used in Information Retrieval?
Just as different tools are designed for specific tasks, Information Retrieval Systems use various models tailored to meet diverse user needs. Whether it's a simple query requiring precise results or a complex search that demands an understanding of context and intent, IRS models must address both.
By choosing the right model for the task, the IRS can ensure efficient and relevant retrieval that matches the user's expectations.
You can check the following table for different IRS models.
Model Name | Description | Use Cases | Strength |
Boolean Model | Uses logical operations (AND, OR, NOT) to retrieve documents based on exact term matches |
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Vector Space Model (VSM) | Represents documents and queries as vectors |
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Probabilistic Model | Ranks documents based on the probability of relevance |
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Latent Semantic Analysis (LSA) | Uses matrix factorization to capture hidden relationships |
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BM25 (Best Matching 25) | Enhances search results by considering term frequency and document length |
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TF-IDF (Term Frequency-Inverse Document Frequency) | Weighs terms based on their frequency in a document |
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Neural Network-Based Models | Uses deep learning models to learn complex patterns in text |
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Relevance Feedback Model | Refines search results by incorporating user feedback |
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Markov Chain Model | User behavior and previous searches are used to select document |
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Graph-Based Model | Represents documents and their relationships as a graph |
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If you’re curious to know how the IRS handles multimedia data, check the section below.
Also Read: What is Information Technology?
How Do Information Retrieval Systems Handle Multimedia Data?
Handling multimedia data presents several challenges due to the diverse nature of multimedia content and the different ways they need to be processed, indexed, and retrieved.
Multimedia retrieval involves the complex task of combining text-based metadata with content analysis to effectively search and retrieve non-text data, such as images, audio, and video. Due to its inherent complexity, multimedia data requires a more sophisticated approach compared to text-based search.
You can check the following table to understand the retrieval method for different media types.
Media Type | Retrieval Method | Challenges | Application |
Text |
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Limited to text data |
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Audio |
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Video |
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Image |
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Multimodal Data |
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Here are some of the primary challenges faced by information retrieval systems.
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What Are the Challenges Faced by Information Retrieval Systems?
Information Retrieval Systems (IRS) face several primary challenges due to the volume and diversity of data. Additionally, accurately understanding user queries and ranking results based on relevance remains complex. Real-time processing demands for large datasets pose scalability challenges.
The following table gives an account of the challenges faced by information retrieval systems.
Challenge | Cause | Impact | Potential Solution |
Data Volume and Scalability | Huge data from sources like the web and social media | Increased storage and processing demands |
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Data Diversity | Different data types like video, audio, and text | Difficulty in handling multiple formats | Combine methods like CBIR (Content-Based Image Retrieval) and speech-to-text |
Understanding Query | Ambiguous or complex requests from users | Reduced accuracy can lead to irrelevant results | Use Natural Language Processing (NLP) and deep learning models |
Data Quality | Presence of unstructured data | Decreased retrieval accuracy and efficiency | Implement data cleaning and preprocessing techniques |
Real-time Processing | Quick retrieval in applications like search engines | Delays in delivering search results |
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Relevance Ranking | Challenges in determining the exact relevance of data | Poorly ranked results | Improve ranking algorithms |
Check the section below to understand the evaluation of information retrieval systems.
Also Read: Information Classification in Information Security
How Are Information Retrieval Systems Evaluated?
An inefficient system that consumes excessive time and resources can result in an unsatisfactory user experience. To address these issues, a set of metrics is used to evaluate its performance.
Evaluating an IRS helps assess its accuracy, efficiency, and relevance. Based on user feedback, the system can be refined to align with user needs and behaviors.
Here are the key metrics used to evaluate the performance of the information retrieval system.
- Precision:
Measures how many of the retrieved documents are relevant to the user’s query. High precision means fewer irrelevant results.
Formula:
Precision = Relevant Retrieved Documents/Total Retrieved Documents
- Recall:
Measures how many relevant documents are retrieved out of all possible relevant documents. High recall means fewer relevant documents are missed.
Formula:
Recall = Relevant Retrieved Documents/Total Relevant Documents
- F1 Score:
The F1 score is the harmonic mean of precision and recall, providing a single metric that balances both. It is particularly beneficial when you want to find a balance between precision and recall.
Formula:
F1 = 2× [(Precision X Recall)/(Precision + Recall)]
- Mean Average Precision (MAP):
MAP is the mean of the average precision scores for multiple queries. It evaluates how well the IRS ranks relevant documents in response to a series of queries.
Formula:
- Response Time:
Response time measures how long it takes the system to retrieve and return search results after a query is submitted. It is a key indicator of the system's efficiency and user experience.
Formula:
Response Time = Time taken from submitting query to receiving results
- Hit rate:
The hit rate is the measurement of the percentage of queries that result in at least one relevant document being retrieved.
Formula:
Hit Rate = Number of Queries with At Least One Relevant Result/ Total Number of Queries
You can explore the section below to understand the applications of information retrieval systems.
What Are the Applications of Information Retrieval Systems Across Industries?
Information Retrieval Systems (IRS) are essential in driving innovation and efficiency across industries by enabling fast and precise access to relevant information. Companies like Amazon have witnessed significant business benefits from AI-driven IRS systems, with AI-powered systems contributing to 35% of their revenue.
Here are some of the applications of information retrieval systems across industries.
- Healthcare
It helps healthcare professionals efficiently search and retrieve patient records, medical research, and clinical guidelines from large databases. Quicker access to critical patient data leads to faster diagnoses and treatments.
- E-commerce
The IRS can deliver personalized product recommendations to each customer. By suggesting products based on previous search behaviors, e-commerce companies can increase sales and customer satisfaction.
- Entertainment
The IRS manages and retrieves large volumes of digital content, such as news articles, movies, music, and video clips. Ebay access to content improves users' overall viewing or listening experience.
- Finance
The finance industry uses the IRS to analyze and retrieve market data, financial reports, and customer transactions. Quick access to data on market conditions can lead to informed decisions.
- Legal Industry
Legal professionals rely on the IRS to search vast databases of legal documents, case law, and statutes for relevant precedents, rulings, and contracts. The IRS helps reduce errors and improve the quality of legal advice.
- Research
Academic researchers use the IRS to search journals, scholarly databases, and articles for relevant studies. Quick access to relevant studies can boost innovation and discovery.
Also Read: How To Do Market Research – [Ultimate Guide]
Information retrieval systems are undergoing rapid changes, which can have detrimental effects in the future. Check out some of the future trends below.
What Are the Future Trends in Information Retrieval Systems?
Modern technologies like AI, data science, and machine learning influence the future of information retrieval systems. Here are some of the future trends in the IRS.
Trend | Description | Impact |
Artificial Intelligence | AI-powered algorithms optimize data retrieval through learning patterns, user behavior, and context |
|
Multimedia Search | Combines text, image, video, and audio recognition |
|
Natural Language Processing | Uses context and relationships between words to understand query intent. |
|
Cross-Lingual Retrieval | Allows retrieval of information across different languages. |
|
Semantic Search | Uses context and relationships between words to understand query intent. |
|
Blockchain integration | Secures and decentralizes data access and retrieval processes |
|
Personalized Search | Tailors search results to individual user preferences |
|
Now that you have a clearer picture of information retrieval systems consider the career options in this field.
If you're interested in a career in information retrieval, upGrad's data science courses can provide you with the practical skills you need to succeed.
How Can UpGrad Help You Build a Career in Information Retrieval Systems?
With the exponential growth of digital data and its integration into decision-making processes, there is a surging demand for professionals skilled in Information Retrieval Systems (IRS).
According to reports, the global big data analytics market will grow at a CAGR of over 12.9% from 2024 to 2032, underscoring the increasing need for experts who can harness data efficiently through IRS technologies.
You can check the following table for important career roles in information retrieval systems.
Career Roles | Average Annual Salary |
Data Scientist | INR 11.8L |
Machine Learning Engineer | INR 10.3L |
Data Analyst | INR 6L |
Information Retrieval Specialist | INR 1.6L |
Natural Language Processing (NLP) Engineer | INR 8L |
AI/ML Specialist | INR 18.6L |
SEO Expert | INR 3L |
Also Read: What Is SEO in Digital Marketing? How Does It Work?
UpGrad Courses to Propel Your Career in Information Retrieval System
If you're interested in a career in information retrieval, upGrad offers courses that can help you develop the necessary skills. These courses focus on cutting-edge technologies like artificial intelligence, machine learning, and natural language processing, which are essential for building and improving information retrieval systems.
Here are some of the popular upGrad courses that can propel your career in information retrieval systems.
- Master of Science in Machine Learning and AI
- Advanced Certificate Program in Generative AI
- Professional Certificate program in AI and Data Science
- Post Graduate Certificate in Machine Learning and NLP
If you need more clarification on pursuing a career in information retrieval systems, connect with UpGrad's expert career counsellors. Their guidance can provide valuable insights to help you make an informed decision.
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Frequently Asked Questions (FAQs)
1. What are the functions of information retrieval systems?
The primary objective of information retrieval systems is to provide users with relevant and accurate information in response to their queries.
2. What are the three types of information retrieval systems?
Boolean, Vector, and Probabilistic are the three classical informational retrieval systems models.
3. What are the three big issues in information retrieval systems?
The three big issues in information retrieval systems are relevance, evaluation, and emphasis on the user's information needs.
4. What are the different manual information retrieval tools?
The main manual information retrieval tools include bibliographies, indexes, catalogs, finding aids, and registers.
5. What are the different methods of information retrieval?
Indexing, weighting, and relevance feedback are the three standard information retrieval methods used.
6. What are the benefits of information retrieval?
Information retrieval techniques allow users to locate and retrieve vast amounts of data or information quickly.
7. Which skills are required for information retrieval?
Information retrieval requires skills such as programming, machine learning, data analysis, Natural language processing, and database analysis.
8. What is the concept of information retrieval systems?
Information retrieval is the process of accessing relevant information from unstructured data sets.
9. How do you compare information and data retrieval?
Information retrieval is the process of finding and returning relevant documents or unstructured data based on a user's query, while data retrieval involves fetching specific, structured data from a database.
10. What is the relationship between text mining and information retrieval?
Text mining is a process of extracting useful information from a large volume of text databases. Information retrieval is predictive text mining.
11. What is the purpose of text mining?
Text mining uses natural language processing and artificial intelligence to uncover patterns and relationships in unstructured text.