45+ Must-Know SharePoint Interview Questions and Answers for 2025

SharePoint enhances collaboration, document management, and automation, streamlining workflows and improving organizational efficiency. India's IT spending is projected to reach $160 billion by the end of this year, reflecting an 11.2% increase from 2024, driven by growth in application and infrastructure software markets.

As organizations increasingly adopt platforms like SharePoint to enhance collaboration and efficiency, the demand for skilled professionals in this domain is rising. To help you excel in your career, we've compiled a comprehensive list of 45+ must-know SharePoint interview questions and answers for 2025 and beyond.

Key SharePoint Interview Questions and Answers for Beginners

If you're beginning a SharePoint career, mastering site architecture, workflows, and security in SharePoint Online and On-Premise is essential. SharePoint is a powerful platform for collaboration, document management, and workflow automation, making it a critical skill for IT professionals.

Below, you will find essential SharePoint interview questions and answers categorized by difficulty level to help you prepare effectively.

1. What Are the Primary Uses of SharePoint in Business Environments?

SharePoint is widely used in businesses for collaboration, content management, and workflow automation. Its co-authoring feature in Word and Excel allows real-time collaboration, eliminating version conflicts.

Here are some primary uses of SharePoint in business environments:

• Document Management – Stores, organizes, and retrieves files efficiently.
• Collaboration – Teams can work on documents simultaneously with version control.
• Workflow Automation – Automates business processes like approvals and task assignments.
• Business Intelligence – Provides dashboards and reports for data-driven decisions.
• Intranet Portals – Creates company-wide portals for employee engagement.

For example, a marketing team can use SharePoint to manage campaign files, track approvals, and collaborate across departments in real time.

Also Read: Data Storage in Blockchain: What are the Steps, Methods, Benefits, and Challenges?

2. How Many Versions of SharePoint Are Available, and What Are Their Key Differences?

SharePoint has evolved over multiple versions, each offering distinct features and improvements. Understanding their differences helps businesses choose the right one.

Below is a comparison of key SharePoint versions:

For example, businesses preferring cloud-based collaboration opt for SharePoint Online, while those needing on-premise control choose SharePoint Server.

Also Read: Cloud Deployment Models: Types, Uses & Why They Matter

3. What Types of Forms Can Be Created in SharePoint for Data Management?

Forms in SharePoint help collect, manage, and process data efficiently. They are essential for automating workflows and gathering user inputs.

Below are the main types of SharePoint forms:

• List Forms – Default forms used in SharePoint lists for adding and editing data.
• InfoPath Forms – Customizable XML-based forms for complex data entry.
• PowerApps Forms – Modern, mobile-friendly forms integrated with Power Automate.
• Nintex Forms – Third-party forms with advanced workflows and logic.

For example, an HR department can use PowerApps forms to collect employee feedback, which automatically integrates with SharePoint lists for analysis.

Also Read: 5 Ways Intelligent Automation Helps Your Business Grow Faster

4. What Does the Acronym WSP Stand for in SharePoint?

WSP stands for Windows SharePoint Solution Package and is used for deploying custom components in SharePoint. It helps package features, templates, and solutions for easy distribution.

Here’s how WSP is used in SharePoint:

• Deployment – Used to install custom features, workflows, and web parts.
• Reusability – Allows packaging of solutions for deployment across multiple sites.
• Security – Ensures controlled and secure deployment within the SharePoint environment.
• Versioning – Supports updates and rollback of custom solutions.

For example, a company can create a WSP file containing custom branding elements and deploy it across all department sites for consistency.

Also Read: What is Web Application Architecture? It’s Components & Features

5. Can You Explain What a Zone Is in SharePoint and Its Significance?

A zone in SharePoint defines different authentication methods and access levels for a web application. It helps manage user access and security settings.

Below are key aspects of SharePoint zones:

• Security Control – Restricts or allows access based on user authentication.
• Multiple Access Points – Supports different URLs for the same site.
• Load Balancing – Distributes traffic across multiple access points.
• Custom Authentication – Configures unique login methods for each zone.

For example, an organization can create an Internal Zone for employees and an External Zone for partners with different security levels.

Also Read: Introduction to Cyber Security: Everything Beginners Need to Know

6. What Are the Five Zones in SharePoint, and What Roles Do They Play?

SharePoint supports five predefined zones, each serving different access needs. 

For instance, a retail company may use the Internet Zone for a customer support site while using the Intranet Zone for internal operations.

7. How Long Does It Typically Take for Online SharePoint Sites to Create a Backup?

Backup time for SharePoint Online depends on Microsoft’s automated process and site size.

Key points about SharePoint Online backups:

• Automated Daily Backup: Microsoft takes daily backups, retained for 93 days.
• No Direct Access: Users must request restores via Microsoft support.
• Size-Dependent Time: Large sites take longer to restore than small ones.
• Primary Backup Strategies: Users should rely on the Recycle Bin (93-day retention) and versioning for quick recovery.

Example: If a business accidentally deletes a project site, Microsoft can restore it within 93 days upon request, but versioning and the Recycle Bin offer faster recovery options.

Also Read: Automation vs AI in 2025: Key Differences and How They're Shaping the Future

8. What Are SharePoint Permission Sites, and How Are They Structured?

SharePoint permission sites control access and define user roles to maintain security and collaboration.

Below is how SharePoint permissions are structured:

• Site Collection Level – Admins set top-level permissions.
• Site Level – Specific sites inherit or define custom permissions.
• Library/List Level – Access control for document libraries or lists.
• Item Level – Fine-grained permissions for individual files or items.

For example, an HR portal may restrict sensitive employee files at the library level, while general documents remain open to all employees.

Also Read: Career in Cyber Security: Skills Required, Job Roles, How to Get a Job

9. What Does MOSS Stand for, and What Are Its Core Features in SharePoint?

MOSS stands for Microsoft Office SharePoint Server, an earlier version of SharePoint with enterprise collaboration tools.

Key features of MOSS include:

• Enterprise Search – Advanced search capabilities across sites and documents.
• Content Management – Robust document and record management tools.
• Business Intelligence – Dashboards, reports, and data visualization tools.
• Workflow Automation – Built-in workflows for approvals and task management.

For example, a financial firm using MOSS can automate loan approval workflows while managing customer documents efficiently.

Also Read: How to Improve Task Management in 2025: Tips, Roles, Skills, and Tools for Success

10. What Is a SharePoint Farm, and Why Is It Important for Large-Scale Deployments?

A SharePoint farm is a collection of servers working together to host SharePoint applications. It ensures scalability, security, and reliability for large organizations.

Here are the components of a SharePoint farm:

• Web Front-End Servers – Handle user requests and site access.
• Application Servers – Run services like search and workflows.
• Database Servers – Store content, settings, and user data.
• Load Balancers – Distribute traffic to improve performance.

For example, a multinational company can use a multi-server SharePoint farm to manage thousands of users across different regions efficiently.

Also Read: Front End Development Free Online Course with Certification

11. What Is the Purpose of a Team Site in SharePoint, and How Is It Used for Collaboration?

A Team Site in SharePoint is designed for group collaboration, providing a centralized space to share files, manage tasks, and communicate efficiently.

Here’s how a Team Site enhances collaboration:

• Document Sharing – Stores and organizes team files with version control.
• Task Management – Assigns and tracks tasks using built-in lists.
• Integration – Connects with Microsoft 365 apps like Outlook and Teams.
• Permissions Control – Ensures secure access based on roles.
• Co-Authoring – Allows multiple users to edit documents simultaneously.

For example, a marketing team can use a SharePoint Team Site to manage campaign materials, assign content creation tasks, and track project deadlines.

Also Read: Difference Between Group and Team: Understanding the Key Differences

12. What Document Management Features Does SharePoint Offer for Businesses?

SharePoint provides robust document management features that enhance organization, security, and collaboration in businesses.

Below are key document management features in SharePoint:

• Version History – Tracks changes and allows document rollback.
• Metadata & Tagging – Improves searchability with custom labels.
• Check-In/Check-Out – Prevents conflicts by controlling edits.
• Permission Control – Restricts access to sensitive documents.
• Workflow Automation – Streamlines approvals and review processes.

For example, a legal firm can store contracts in SharePoint, enabling version tracking, access control, and automated approval workflows for efficient document handling.

Also Read: DBMS Tutorial For Beginners: Everything You Need To Know

13. What Is Office 365, and How Does It Relate to SharePoint in Terms of Cloud Services (SAAS, IAAS, PAAS)?

Office 365 is Microsoft’s cloud-based productivity suite, which includes SharePoint Online for document management and collaboration. It operates under different cloud service models.

Below is how Office 365 and SharePoint fit within cloud models:

For example, businesses using SharePoint Online leverage SaaS, while developers customizing SharePoint use PaaS.

Also Read: Types of Cloud Computing & Cloud Computing Services

14. What Is a Picture Library in SharePoint, and How Does It Support Image Management?

A Picture Library in SharePoint is a specialized document library for storing and managing images efficiently. It enables better organization, previewing, and sharing of visual content.

Here’s how a Picture Library supports image management:

• Thumbnail View – Displays image previews instead of file names.
• Metadata Support – Allows tagging and categorizing images.
• Slideshow Feature – Enables users to view images in a sequence.
• Version Control – Tracks changes and updates to images.
• Integration – Works seamlessly with Microsoft 365 tools for presentations.

For example, a company can use a Picture Library to store marketing visuals, enabling teams to categorize and retrieve images easily for campaigns.

Also Read: Top 14 Image Processing Projects Using Python

15. How Do You Create and Manage a Picture Library in SharePoint?

Creating a Picture Library in SharePoint is simple and helps in managing images efficiently.

Here’s how you can create and manage a Picture Library:

• Step 1: Navigate to your SharePoint site and click Site Contents.
• Step 2: Select New > App > Picture Library and provide a name.
• Step 3: Upload images individually or in bulk.
• Step 4: Add metadata tags to organize images effectively.
• Step 5: Use version history to track image updates.
• Step 6: Set permissions to control who can view or edit images.

For example, an HR department can create a Picture Library to store employee event photos, categorizing them by event type.

Also Read: Image Segmentation Techniques

16. What Are the Key Functions of SharePoint in Managing Enterprise Content and Collaboration?

SharePoint serves as a powerful enterprise content management (ECM) and collaboration tool, enabling businesses to store, share, and organize information efficiently. It improves workflow automation, security, and document accessibility.

Below are the key functions of SharePoint in content management and collaboration:

• Centralized Document Storage – Stores files in structured libraries with metadata.
• Version Control & Approval Workflows – Ensures content accuracy and compliance.
• Co-Authoring & Real-Time Editing – Allows multiple users to work on files simultaneously.
• Integration with Microsoft 365 – Seamlessly connects with Teams, Outlook, and OneDrive.
• Access Control & Permissions – Protects sensitive business data.

For example, a finance team can manage budget reports in SharePoint with role-based access and approval workflows for compliance.

Also Read: Top 10 Popular Content Types and How to Use Them

17. What Skill Set Is Required to Effectively Work With SharePoint?

To work efficiently with SharePoint, you need a mix of technical and functional skills. IT professionals require deeper expertise, while end-users benefit from collaboration and document management knowledge.

Here are the essential skills required for working with SharePoint:

• Basic SharePoint Navigation – Understanding sites, libraries, and lists.
• Document Management & Permissions – Managing files and setting access levels.
• Workflow Automation – Using Power Automate for business processes.
• Customization & Development – Knowledge of SharePoint Framework (SPFx), PowerShell, and JavaScript for advanced users.
• Integration Skills – Connecting SharePoint with Power BI, Teams, and Outlook.

For example, an HR professional can use SharePoint workflows to automate employee onboarding, reducing manual paperwork.

Also Read: Top 12 AI Tools for Management in 2024

18. What Are the Six Key Features of SharePoint That Help in Content Management and Collaboration?

SharePoint offers six key features that streamline enterprise content management and enhance team collaboration.

Below are the major features of SharePoint:

• Document Libraries – Stores, organizes, and manages documents with metadata.
• Lists & Forms – Captures structured data for workflow automation.
• Workflows & Automation – Automates business processes using Power Automate.
• Enterprise Search – Enables quick access to documents, emails, and conversations.
• Team Sites & Communication Sites – Facilitates collaboration and internal communication.
• Permissions & Security – Controls access at multiple levels for data protection.

For example, a marketing team can use SharePoint Team Sites to store campaign materials, assign content creation tasks, and automate approvals.

Also Read: 16 Types of Digital Content and Their Key Applications with Examples

19. How Does SharePoint Workflow Automation Function, and What Types Are Available?

SharePoint workflow automation streamlines repetitive business processes, reducing manual effort and improving efficiency. It helps automate approvals, notifications, and document reviews.

Below are the key types of SharePoint workflows:

• Approval Workflow – Automates document approval processes.
• Feedback Workflow – Collects and tracks feedback from multiple users.
• Signature Workflow – Requests digital signatures for documents.
• Three-State Workflow – Tracks items through three phases (e.g., Open → In Progress → Closed).
• Custom Workflows (Power Automate) – Creates advanced automation using Power Automate.

For example, a purchase order approval workflow in SharePoint ensures that invoices are reviewed and signed off before processing payments.

Also Read: Top Python Automation Projects & Topics For Beginners

20. How Do SharePoint and OneDrive Differ in Terms of File Storage and Collaboration?

SharePoint and OneDrive both offer cloud-based file storage but serve different purposes in enterprise collaboration.

Below is a comparison of SharePoint vs. OneDrive:

For example, a sales team uses SharePoint to store proposals, while an individual sales executive keeps personal notes in OneDrive.

Having covered SharePoint fundamentals, let's move into its advanced functionalities like Hub Sites, Power Automate workflows, and governance best practices.

Intermediate SharePoint Interview Questions and Answers

As you gain SharePoint experience, focus on its architecture, workflow automation, and third-party integrations for enterprise solutions in IT and finance. Mastering these advanced concepts helps you troubleshoot performance issues and streamline collaboration in large organizations like Infosys and TCS.

The following SharePoint interview questions and answers will focus on intermediate-level topics to help you strengthen your expertise.

21. What Is the Default Lookup Column Limit in SharePoint Lists, and How Does It Impact Data Retrieval?

In SharePoint, a Lookup column allows you to reference data from another list, enhancing relational data management. While a list can support up to 276 lookup columns, a single view is limited to 12 in SharePoint Online and 8 in SharePoint On-Premises.

Impact on data retrieval:

• Performance Issues: Exceeding the view limit can slow queries.
• List View Threshold: Too many lookups in one view may trigger errors.
• Data Organization: Requires planning to optimize lookup usage.

Example: If an employee database uses lookup columns for department, manager, and location, exceeding the view limit may require restructuring data using calculated fields or custom views.

Also Read: What is VLOOKUP in Excel: A Complete Guide

22. What Are the Steps to Create a List With a Custom Column in SharePoint, and How Does It Enhance Data Organization?

Creating a custom list with columns in SharePoint helps structure data efficiently, improving searchability and workflow automation.

Here’s how to create a list with a custom column:

• Step 1: Navigate to your SharePoint Site Contents and click New > List.
• Step 2: Name the list and add a description.
• Step 3: Click Add Column and select a data type (Text, Number, Lookup, Choice, etc.).
• Step 4: Configure settings like required fields, default values, and validation rules.
• Step 5: Save and test the list by adding sample data.

For example, an HR department can create an Employee List with custom columns like Name, Department, and Joining Date for structured workforce management.

Also Read: Difference Between Ordered and Unordered List

23. What Hardware Specifications Are Required for Setting Up a Single Server in SharePoint?

A single-server SharePoint deployment requires optimal hardware to ensure smooth performance. The specifications depend on the SharePoint version and workload.

Here are the recommended hardware specifications for a single-server SharePoint setup:

• Processor – Minimum 4-core 64-bit CPU (Intel Xeon or AMD equivalent).
• RAM – 16 GB for SharePoint Server 2019; 24 GB for larger environments.
• Storage – At least 80 GB for system drive and 100 GB+ for SharePoint databases.
• SQL Server – Must be installed on the same machine (if using SQL Express).

For example, a small business running SharePoint Server 2019 for document management can deploy a single server with 16 GB RAM and a quad-core processor for optimal performance.

Also Read: What Is a Cloud Server? Definition, Types, and How They Work

24. What Are the Necessary Hardware Configurations for a Web Server in SharePoint, and How Do They Affect Performance?

A Web Front-End (WFE) server in SharePoint handles user requests, rendering pages, and managing authentication. Proper hardware configuration ensures better scalability and performance.

Here are the essential hardware configurations for a SharePoint web server:

• Processor – 8-core, 2.5 GHz or higher for handling requests efficiently.
• RAM – 16-32 GB, depending on user load.
• Storage – Minimum 100 GB, but scalable based on site content.
• Network – 1 Gbps or higher network bandwidth for faster data access.

For example, a large organization with thousands of daily users should have multiple WFE servers with 32 GB RAM and load balancing to ensure seamless performance.

Also Read: 25+ Best Front End Technologies: Your Ultimate Guide For 2025

25. Can You Explain the Difference Between a Custom Master URL and a Master URL in SharePoint and Their Roles in Customization?

A Master URL in SharePoint refers to the default master page controlling the overall site layout, while a Custom Master URL is used when applying a customized master page for branding.

Here’s a comparison between Master URL and Custom Master URL:

For example, a corporate intranet may use a Custom Master URL to apply company branding, including a logo, colors, and a modified navigation bar.

26. How Does a SharePoint Site Collection Work, and Why Is It Critical for Organizing Sites and Permissions?

A SharePoint Site Collection is a group of sites under a single top-level site, sharing common features like security settings and content databases. It helps businesses manage projects, teams, and content efficiently.

Here’s why site collections are critical:

• Centralized Management – Controls security, storage, and features for multiple sites.
• Unique Permissions – Allows different access levels for each site.
• Scalability – Supports business growth by organizing content systematically.
• Content Isolation – Keeps project-specific data separate.

For example, an IT department can have a site collection for documentation, with sub-sites for security policies, troubleshooting guides, and project tracking.

Also Read: Top 10 Online Cybersecurity Courses for Career Advancement in 2025

27. What Are the Different Types of SharePoint Sites, and How Do They Serve Different Organizational Needs?

SharePoint provides various site types to support business needs, including collaboration, content storage, and automation.

Below are the main types of SharePoint sites:

• Team Sites – Used for internal collaboration with document libraries and lists.
• Communication Sites – Designed for company-wide announcements and sharing information.
• Hub Sites – Connect multiple sites under a unified structure.
• Project Sites – Manage tasks, deadlines, and project-related documents.
• Document Centers – Store and organize large volumes of documents.

For example, an HR department might use a Team Site for internal work, while a Communication Site is used to share company policies with employees.

Also Read: Best Cloud Storage Services in 2024: Future-Proof Your Data

28. What Is the Maximum Number of Sub-Sites That Can Be Created in SharePoint 2019, and What Factors Influence This Limit?

SharePoint 2019 allows up to 2,000 sub-sites per site collection, but Microsoft recommends using flat site structures with Hub Sites for better performance.

Factors influencing the sub-site limit include:

• Performance Impact – Too many sub-sites slow down navigation and search indexing.
• Storage and Database Constraints – Large numbers of sub-sites increase database load.
• Security Management – Complex permissions make administration difficult.
• Upgrade Considerations – Future migrations to SharePoint Online favor a flat structure.

For example, a large retail company should use Hub Sites instead of sub-sites to manage regional stores while maintaining performance.

Also Read: How to Become Database Administrator: Skills, Roles, and Career Path

29. How Do You Create a Task Notification Workflow in SharePoint to Keep Team Members Informed?

A Task Notification Workflow in SharePoint automatically notifies team members about assigned tasks, due dates, and status changes.

Follow these steps to create a task notification workflow:

• Step 1: Go to Site Contents > Workflows and click Create a Workflow.
• Step 2: Select List Workflow and choose the Tasks list.
• Step 3: Add a Send Email Action to notify assigned users.
• Step 4: Configure the email body with task details using dynamic fields.
• Step 5: Publish and test the workflow.

For example, in a project site, an automated workflow can notify employees when tasks are assigned or updated.

Also Read: What is Task Analysis and How Can It Benefit Your Projects and Career in 2025?

30. What Role Does the Content Database Play in SharePoint, and How Does It Manage Site Content?

A Content Database in SharePoint stores all site-related data, including documents, lists, workflows, and user permissions. It is essential for ensuring data security and retrieval efficiency.

Key functions of a SharePoint content database:

• Stores Site Collections – Each content database holds multiple site collections.
• Manages Metadata & Lists – Saves structured and unstructured data.
• Controls Versioning – Tracks document history and changes.
• Enhances Search Performance – Indexes content for quick retrieval.

For example, a legal department’s SharePoint site stores case files in a content database, allowing authorized staff to search and retrieve documents efficiently.

Also Read: Data Security in Cloud Computing: Top 6 Factors To Consider

31. How Do You Customize a List View in SharePoint to Present Data in a More User-Friendly Manner?

Customizing a List View in SharePoint helps present data in an organized and visually appealing manner. You can modify views to filter, group, and format data based on business needs.

Here’s how to customize a list view:

• Modify Columns – Show or hide relevant fields.
• Apply Filters – Display only relevant data, e.g., pending tasks.
• Use Grouping – Categorize data by department, status, etc.
• Sort & Format – Use color coding and conditional formatting.

For example, a sales team can create a custom view to track high-priority leads by filtering based on deal size and closing date.

Also Read: Top 15 Ways to Improve Excel Skills

32. How Are SharePoint Groups Managed, and How Do They Impact User Access and Permissions?

SharePoint Groups are used to manage user access by assigning permissions to multiple users at once, streamlining security management.

Key aspects of managing SharePoint groups:

• Predefined Groups – Owners, Members, and Visitors with different access levels.
• Custom Groups – Created for specific roles like HR, IT, or Sales.
• Permission Levels – Groups can have Read, Edit, or Full Control access.
• Inheritance – Sub-sites and lists can inherit or break permission settings.

For example, a marketing team might have an Editor Group with permissions to update campaign files, while a Viewer Group can only read them.

Also Read: AI-Driven Cybersecurity: How AI Helps Protect Your Data?

33. What Are the Different Ways to Manage and Assign Permissions in SharePoint to Ensure Proper Access Control?

SharePoint offers multiple ways to manage and assign permissions, ensuring controlled access to data and sites.

Below are the primary methods:

• Site-Level Permissions – Assign access to an entire site.
• List & Library Permissions – Control access to specific lists or document libraries.
• Item-Level Permissions – Restrict access to individual documents or list items.
• Sharing Links – Provide temporary access via external sharing links.
• Permission Inheritance – Choose to inherit or break permission settings at different levels.

For example, an HR site might have restricted access to confidential employee records, granting View Only permissions to general staff while HR managers have Edit Access.

Also Read: Libraries in Python Explained: List of Important Libraries

34. What Is the Difference Between SharePoint Designer and SharePoint Management Shell, and When Should Each Be Used?

SharePoint Designer and SharePoint Management Shell are tools used for customization and administration, but they serve different purposes. Below are the key differences.

For example, if you need to create an approval workflow, use SharePoint Designer, but if you need to bulk assign permissions, use SharePoint Management Shell.

Also Read: Web Designers vs Web Developers: Difference Between Web Designers and Web Developers

35. How Do You Import External Data Into SharePoint for Integration With Existing Content?

Importing external data into SharePoint allows seamless integration with business applications like Excel, SQL Server, and APIs.

Common ways to import data:

• Excel Import – Upload spreadsheets to create SharePoint lists.
• External Content Types – Connect databases via Business Connectivity Services (BCS).
• Power Automate – Automate data import from external sources.
• REST API & PowerShell – Import large datasets programmatically.

For example, a finance team can import an Excel sheet of expense reports into SharePoint to centralize approvals and tracking.

Also Read: Microsoft Excel Tutorial for Beginners: Step-by-Step Guide

36. How Does SharePoint Versioning Work, and What Are Its Benefits in Content Management?

SharePoint versioning helps track changes in documents and list items, allowing users to restore previous versions if needed.

Benefits of versioning:

• Tracks Changes – Keeps a history of modifications.
• Prevents Data Loss – Users can restore an older version if needed.
• Approval Workflows – Supports major/minor versions for document approvals.
• Audit & Compliance – Ensures accountability in collaborative work.

For example, in a legal department, SharePoint versioning helps track contract revisions, ensuring document integrity and compliance.

Having covered intermediate SharePoint interview questions, it's time to explore advanced topics that challenge seasoned professionals.

Advanced SharePoint Interview Questions for Seasoned Professionals

For experienced professionals, SharePoint demands expertise in governance, security, performance optimization, and custom development. A deep understanding of these advanced concepts is crucial for designing scalable and efficient enterprise solutions.

The following SharePoint interview questions and answers will help you prepare for high-level technical discussions and leadership roles.

37. What Are the Key Responsibilities of a SharePoint Administrator in Managing and Maintaining the Platform?

A SharePoint Administrator is responsible for configuring, managing, and securing the SharePoint environment to ensure seamless collaboration and data accessibility.

Below are the key responsibilities:

• Site Management – Create, configure, and maintain SharePoint sites.
• User & Permission Control – Manage access levels and security settings.
• Backup & Recovery – Ensure data protection through regular backups.
• Performance Monitoring – Optimize site speed and troubleshoot issues.
• Workflow & Automation – Implement workflows for business processes.

For example, an administrator in a large organization ensures different departments have secure and efficient document management sites.

Also Read: Best Project Management Courses & Certification Online in 2024

38. How Do SharePoint Lists and Libraries Differ, and When Should Each Be Used?

SharePoint Lists and Libraries both store data but serve different purposes. Below are the key differences.

For example, a sales team uses a List for tracking leads and a Library for storing sales proposals.

Also Read: List Comprehension in Python

39. What Is the Function of a SharePoint Content Editor Web Part, and How Is It Used in Site Customization?

The Content Editor Web Part (CEWP) in SharePoint allows users to insert and style content using HTML, CSS, and JavaScript. It helps enhance site functionality without advanced coding.

How CEWP is used:

• Custom Text & Formatting – Add styled content to pages.
• Embed Scripts – Insert JavaScript for dynamic content.
• Enhance User Experience – Modify layouts and add interactive elements.
• Link External Resources – Include links to CSS or JavaScript files.

For example, an intranet homepage can use a CEWP to display custom announcements and dynamic news feeds.

Also Read: 10 Practical Applications of JavaScript And Career Tips

40. How Do SharePoint 2016 and SharePoint 2019 Differ in Terms of Features, Performance, and Deployment?

SharePoint 2019 introduced several improvements over SharePoint 2016, enhancing usability, cloud integration, and performance. Below are the key differences.

For example, SharePoint 2019’s Communication Sites help businesses create better internal portals than SharePoint 2016.

Also Read: Top 7 Cloud Computing Applications in Real World

41. What Are the Key Differences Between On-Premise SharePoint and SharePoint Online, and What Are the Advantages of Each?

SharePoint can be deployed as On-Premise or Online, each with unique benefits based on organizational needs.

Below are the key differences:

For example, a government agency may prefer On-Premise SharePoint for data security, while a startup might choose SharePoint Online for cost-effectiveness and flexibility.

Also Read: Top 11 Cyber Security Skills Employers Are Looking For

42. How Can SharePoint Assets Be Leveraged Within SharePoint Features to Enhance Functionality?

SharePoint assets, such as images, scripts, and CSS files, can enhance site design, usability, and automation. These assets improve branding, user experience, and efficiency.

Below are ways to leverage SharePoint assets:

• Master Pages & Themes – Customize site appearance using CSS and JavaScript.
• Script Libraries – Add interactive elements via JavaScript.
• Web Parts – Use pre-built or custom web parts for enhanced functionality.
• Workflows – Automate approvals and notifications using stored assets.

For example, a company intranet portal can use custom branding assets to maintain a consistent corporate identity.

Also Read: CSS Tutorial: Learn CSS from Scratch

43. What Is the Process for Restoring Deleted Files in SharePoint, and What Best Practices Should Be Followed?

SharePoint allows file recovery through its Recycle Bin and backup options, ensuring data is not lost permanently.

Below is the file restoration process:

• Site Recycle Bin – Deleted files remain for 93 days before permanent deletion.
• Second-Stage Recycle Bin – If files are removed from the first bin, they can still be restored.
• Version History – Restore previous versions if a file is modified or overwritten.
• Backup & Restore – Admins can recover files from SharePoint backups.

For example, if a project document is mistakenly deleted, users can restore it from the Recycle Bin within the retention period.

Also Read: File vs. Folder: What’s the Difference Between File and Folder?

44. What Is the Role of SharePoint’s Search Service, and How Does It Enhance Content Discovery and Retrieval?

The SharePoint Search Service helps users quickly find relevant information across sites, libraries, and lists. It improves productivity and accessibility.

Key features of SharePoint’s search:

• Indexing & Crawling – Scans and organizes content for faster search.
• Metadata & Filters – Allows advanced filtering based on tags and properties.
• Enterprise Search – Finds documents, emails, and databases across the organization.
• Security-Trimmed Results – Ensures users only see permitted content.

For example, a finance team can use metadata filtering to search for quarterly reports within seconds instead of manually browsing libraries.

Also Read: How to Improve Productivity? Top 10 Ways You Can Implement Today

45. What Are SharePoint Content Types, and How Do They Enable Standardized Content Management Across Sites?

SharePoint Content Types help structure and manage information by defining reusable metadata, workflows, and policies.

How content types enable content management:

• Standardization – Ensures consistency across multiple lists and libraries.
• Metadata Management – Defines attributes such as title, date, and document type.
• Workflow Integration – Automates approvals and notifications for specific content types.
• Reusability – Can be applied across different sites to maintain uniformity.

For example, an HR department can create a Job Application content type, ensuring all resumes and applications follow a standardized format.

Also Read: Organic Content Marketing for Growth of Your Business

46. How Do SharePoint 2013 and SharePoint 2016 Differ, and What Are the Main Features in SharePoint 2016 That Were Improved?

SharePoint 2016 introduced enhanced hybrid capabilities, performance improvements, and a better user experience over SharePoint 2013.  Below are the key differences.

For example, SharePoint 2016’s MinRole allows IT admins to optimize server deployment automatically, reducing manual configurations.

Also Read: Product Designer vs. UX Designer: A Complete Guide to Their Roles and Differences

47. How Does the SharePoint Content Database Manage Content Across Multiple Servers, and What Impact Does It Have on Performance?

The SharePoint Content Database stores all site data, including lists, documents, and metadata, across SQL Server databases. It plays a crucial role in scalability and performance.

Below is how it manages content:

• Data Distribution – Stores content across multiple SQL databases for efficiency.
• Load Balancing – Ensures even distribution of requests to avoid bottlenecks.
• Indexing & Query Optimization – Speeds up search and retrieval.
• Database Partitioning – Large enterprises can split content into multiple databases for improved performance.

For example, a multinational company may use separate content databases for different regions to enhance retrieval speed.

Also Read: Top 27 SQL Projects in 2025 With Source Code: For All Levels

48. What Challenges Arise When Scaling SharePoint for Large Enterprises, and How Can They Be Addressed?

Scaling SharePoint for large enterprises presents performance, security, and data management challenges. Proper strategies help overcome these issues.

Below are key challenges and solutions:

• Performance Bottlenecks – Use MinRole to optimize server roles.
• Large Data Management – Implement Content Databases with partitioning.
• Security Risks – Enforce Active Directory and Multi-Factor Authentication.
• Search Speed – Use Indexing and Search Query Optimization.
• User Access Control – Define custom permission levels for different departments.

For example, a government agency can use SharePoint farms to handle thousands of users while maintaining data security.

Also Read: What is Azure Active Directory? Features, Security, Pricing, and More

49. What Disaster Recovery and Backup Strategies Should Be Implemented in SharePoint to Ensure Business Continuity?

A robust backup and disaster recovery plan ensures SharePoint data integrity and minimizes downtime in case of failure.

Below are effective strategies:

• SQL Server Backups – Use Full, Differential, and Transaction Log backups.
• SharePoint Farm Backup – Save configuration and content databases.
• Geo-Replication – Store backups across different locations for redundancy.
• Third-Party Backup Solutions – Enhance data protection using tools like Veeam or AvePoint.
• Disaster Recovery Testing – Regularly test backup restoration for reliability.

For example, a financial institution can set up scheduled backups to prevent data loss in case of cyberattacks.

Also Read: Integrity Constraints in DBMS: Purpose, Types, Challenges, and Best Practices to Know in 2025

50. How Do You Configure SharePoint to Integrate With Active Directory for User Authentication and Permission Management?

Integrating SharePoint with Active Directory (AD) centralizes authentication and simplifies permission management.

Steps to configure integration:

• Enable Active Directory Synchronization – Use User Profile Service Application.
• Set Up Authentication Modes – Choose NTLM, Kerberos, or Claims-Based Authentication.
• Create Security Groups – Assign AD groups to SharePoint roles for simplified access control.
• Enable Single Sign-On (SSO) – Allows seamless authentication across multiple applications.
• Monitor & Audit Permissions – Regularly review access logs for security compliance.

For example, an IT team can use AD groups to grant project-specific access without manually managing users.

Also Read: What is Digital Security: Importance, Types, and Applications

51. How Would You Troubleshoot and Resolve Performance Issues in a SharePoint Production Environment?

Performance issues in SharePoint production environments can result from slow queries, memory overload, or improper configurations.

Below are key troubleshooting steps:

• Analyze ULS Logs & Event Viewer – Identify errors and bottlenecks.
• Optimize SQL Server Performance – Index large lists and optimize queries.
• Use MinRole Configuration – Allocate server roles efficiently.
• Enable Blob Caching & Content Offloading – Reduce load on SQL databases.
• Monitor Resource Utilization – Use SharePoint Health Analyzer & Performance Monitor.

For example, if a SharePoint site loads slowly, enabling Blob Cache can improve page load times significantly.

A deep understanding of advanced SharePoint concepts is essential—but knowing how to approach the interview process can make all the difference.

Steps to Succeed: Expert Tips for SharePoint Interviews

Acing a SharePoint interview requires deep knowledge of enterprise use cases and hands-on expertise with Microsoft tools. Below are key tips to boost your chances of success:

• Master Core Concepts – Understand SharePoint Online, Server 2019, and Hybrid setups used in IT consulting firms like Infosys and HCL.
• Practice Hands-on Implementation – Work with SharePoint Designer, Power Automate, and Power Apps to develop workflows for retail and finance industries.
• Understand Permissions & Security – Learn Active Directory, OAuth authentication, and role-based access control (RBAC) used in banking and healthcare sectors.
• Stay Updated with New Features – Follow Microsoft Learn, Tech Community, and Ignite conference updates for emerging trends.
• Prepare for Scenario-Based Questions – Analyze real-world case studies from companies like TCS, Accenture, and Cognizant.

How Can upGrad Strengthen Your SharePoint Expertise?

Enhancing your SharePoint expertise requires continuous learning and hands-on practice. To help you excel, upGrad offers structured courses, hands-on projects, and industry-relevant case studies tailored for professionals. 

With expert-led sessions and access to the latest tools, you can gain practical experience. Here are some upGrad courses that can help you stand out.

• Professional Certificate Program in UI/UX Design & Design Thinking
• Professional Certificate Program in Cloud Computing and DevOps
• Introduction to HR Management and Strategy
• Introduction to Entrepreneurship
• Artificial Intelligence in the Real World

Book your free personalized career counseling session today and take the first step toward transforming your future. For more details, visit the nearest upGrad offline center.

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