How to Study Abroad? 10 Essential Steps for Academic Excellence

Over 1.3 million Indian students are currently studying abroad, with Canada as the top choice, followed closely by the United States. Canada is known for its clear PR pathways, while the US provides high-paying roles in tech, finance, and research. Studying abroad can lead to higher salaries, with 41% of employers considering candidates with international experience for higher pay.

Planning 9-12 months in advance gives you a clear advantage, since top universities close applications months in advance and visa slots fill quickly. You’ll have time to improve test scores (e.g., GRE), gather strong SOPs and LORs, and secure better housing options. This blog walks you through how to study abroad, with a detailed 10-step guide to help you make informed decisions.

How to Study Abroad? 10 Essential Steps for Success

International students don’t just benefit personally—they also boost the economy, with international students contributing $45 billion to the U.S. economy. But behind every successful study abroad journey is a clear, well-researched plan. From choosing the right university to managing costs and preparing for life in a new country, each step matters.

Before we dive into the steps, here's a quick look at the rising number of Indian students choosing to study abroad:

However, the process involves 10 key steps, from selecting the right course to securing funding and a visa. Here’s how to make it happen.

Step 1: Define Your Study Abroad Goals

Before choosing a program or destination, it’s important to clarify why you want to study abroad in the first place. Defining your goals before studying abroad ensures you choose the right program and destination. Whether pursuing a Master’s, diploma, or planning to stay abroad or return home, clear goals help you focus on what’s important for your career and future.

Here’s a concise breakdown of determining your goals:

• Purpose: Are you aiming for a Master’s degree or a short-term diploma to boost your career?
• Career Goals: Will studying abroad help you advance in your current field or switch to a new one?
• Post-Graduation Plans: Do you plan to settle abroad or return home after completing your studies?
• Financial and Lifestyle Considerations: What is your budget for tuition and living expenses?

Below is a breakdown of determining your study abroad goals:

Choosing the Right Course for Your Career

The course you pick shapes your career direction, eligibility for work visas, and employability in your target country. Fields like data science, public health, and sustainable engineering are aligned with global demand and emerging skill gaps, making them strong choices for international careers.

Aligning Your Goals with Study Abroad Opportunities

Setting clear goals helps you choose countries that support your career plan—some offer post-study work visas, while others excel in specific industries. For instance, Germany is ideal for engineers, while Canada supports healthcare professionals through fast-tracked residency programs. Here are some country-wise work visa durations:

• The US: Typically, work visas like the H-1B are granted for 3 years, with the possibility of extending up to 6 years.
• The UK: The Skilled Worker Visa generally allows you to stay for up to 5 years, with the possibility of extending or applying for permanent residency.
• Canada: Work permits in Canada can vary, but most are issued for 1 to 2 years, with options for extensions depending on the job and employer.
• Germany: The EU Blue Card allows a work stay of up to 4 years, while other work visas may be valid for 1 to 3 years depending on the contract.
• Australia: Work visas like the Temporary Skill Shortage (TSS) Visa are typically granted for 2 to 4 years.

Long-Term Benefits of an International Education

An international degree can provide access to Tier 1 global employers, especially in sectors like finance, tech, and research. Beyond academics, it builds adaptability, cross-cultural communication, and professional networks that can influence promotions and long-term earning potential.

Also Read: Benefits of Studying Abroad – Top 10 Advantages

Now that you’ve defined your goals, it’s time to choose the right country and university that aligns with those aspirations.

Step 2: Choose the Right Country and University

Your choice of country and university should depend on practical factors—ease of studying in English-speaking countries like Ireland or lower tuition costs in places like Germany. Check QS ranking or THE rankings to assess a university’s academic quality, faculty strength, and graduate outcomes.

Here’s how you can decide on the right country and program:

Top Study Destinations and Their Advantages in 2025

The US offers top-ranked universities like MIT, but has a strict visa approval process, with tighter post-graduation work options in 2025. The UK provides one-year Master’s programs and a two-year post-study visa, making it easier for graduates to stay and work.

Canada continues to focus on PR pathways with a streamlined path for permanent residency, particularly in high-demand fields. Australia offers academic quality with part-time work rights, and its Graduate Visa remains a strong option for post-study work and migration in 2025. 

Factors to Consider: Cost, Opportunities, and Quality of Education

Tuition fees vary widely—US ($25,000-$50,000), UK (£10,000-£38,000), while Germany and Norway offer affordable or free options. Living expenses also differ, with cities in the US and UK being costlier. Post-study work rights in Canada and Australia (up to 3 years) enhance local job opportunities. 

A high-ranking university boosts job prospects in finance, tech, and consulting, with roles like financial analyst, software engineer, and management consultant. Cultural adaptation also plays a key role in adjusting to new environments and finding jobs.

Understanding University Rankings and Accreditation

University rankings (like QS and THE) evaluate research output, employer reputation, and faculty credentials. Accreditation ensures your degree is globally recognized. Employers prefer graduates from highly ranked institutions such as MIT, Oxford, or the University of Toronto, where academic excellence is well-established.

Note: Accreditation ensures your degree is globally recognized and can impact job prospects and visa eligibility.

Also Read: 6 Popular Study Abroad Destinations

Step 3: Understand Admission Requirements

Most universities, such as Harvard, ask for standardized test scores such as the SAT, ACT, GRE, or GMAT, depending on the course level (SAT/ACT for UG and GRE/GMAT for PG). A minimum GPA (3.0+) from previous education is often mandatory.

Applications typically include a resume, Statement of Purpose (SOP), and Letters of Recommendation (LOR). Each country follows a different system—like the Common App in the US and UCAS in the UK.

Below are the common admission requirements:

Common Eligibility Criteria for International Students

Admission requirements usually include a minimum GPA (3.0+), proof of English proficiency (IELTS/TOEFL), and entrance exams like SAT (1200+), GRE, or GMAT. Criteria vary by country—some set age limits or specific subject prerequisites, such as Maths or Physics. For MBA or PhD programs, work experience or research proposals may be required.

Key Documents Required: SOP, LORs, and Academic Records

Most applications for admission require academic transcripts, a resume, Statement of Purpose, and Letters of Recommendation. A well-structured SOP and strong LORs can directly influence admission decisions, especially for competitive programs. Some programs like architecture, may require a portfolio.

Application Portals and Deadlines to Keep in Mind

Top universities, like Harvard, use specific portals, like Common App for the US, UCAS for the UK, and UniAssist for Germany. Major intakes for countries include:

• US & Canada: Fall (Aug/Sep), Spring (Jan), Summer (May)
• UK: September and January
• Germany: Winter (Oct) and Summer (April)
• Australia: February and July
• Singapore: August and January

Track early and regular deadlines closely, as applying early often improves your chances and gives you more time for visa and funding arrangements.

Also Read: UCAS vs. Common App: A Must-Know for International Students

Step 4: Prepare for Standardized Tests

Each university has its own set of requirements. Some only ask for English language tests like IELTS or TOEFL, while others require exams like the GRE or GMAT, depending on the program. Create a focused study plan based on the test you need. Use free or paid platforms to practice regularly and aim for a competitive score.

Here’s how you can prepare for standardized tests:

IELTS, TOEFL, GRE, GMAT: Which Test Do You Need?

English proficiency tests like IELTS and TOEFL are required for most non-native speakers, while GRE or GMAT is mandatory for specific Master’s or MBA programs. The US often requires GRE/GMAT, while many European countries focus on language scores. Country-wise requirement includes:

• US: Requires GRE for MS programs and GMAT for MBA programs.
• UK, Canada, Australia: Primarily require IELTS/TOEFL; some top B-schools may require GMAT for MBA programs.
• Germany: Requires IELTS/TOEFL; some STEM programs may require GRE.

Note: Many universities in the US (e.g., MIT) are making some of their programs GRE-optional.

Creating a Study Plan for Exam Preparation

A 3–6 month plan must include regular practice, concept revision, and full-length mock tests. Start with diagnostic tests, allocate time for weak areas, and follow a weekly schedule. Combine self-study with coaching if needed to stay consistent and track progress. Here’s a plan for exam preparation:

• Months 1–2: Build fundamentals, complete concept-based learning.
• Months 3–4: Focus on practice questions, sectional tests.
• Months 5–6: Full-length mocks, time management.
• Final 2 weeks: Revise weak areas, final practice tests.

Free and Paid Resources to Help You Score High

For free prep, ETS’s official materials (for GRE/TOEFL) offer trusted resources. Open-source options like Project Gutenberg (for reading practice) and Anki (for flashcards) also help build core skills. Mock tests are essential for building exam stamina, while expert-approved content ensures your preparation stays on track.

Also Read: Exams to Study Abroad After 12th

Step 5: Arrange Finances & Scholarships

Understanding your financial requirements can help you plan your budget effectively and identify possible funding options, such as scholarships or part-time work opportunities. 

Before moving abroad, calculate the total cost of studying in your chosen country—including tuition fees, living expenses, health insurance, and other essentials.

Look into scholarships like DAAD (Germany) or Chevening (UK) to reduce financial pressure. If needed, explore education loans with favorable interest rates and repayment terms.

Here’s how you can arrange for finances and scholarships:

Estimating the Total Cost of Studying Abroad

The total cost includes tuition of $10,000 to $50,000 (INR 8.5L - 24.8L) per year, living expenses of $8,000-$15,000 (INR 6.8L - 12.8L), and travel. Apart from these, there are other costs involved, including:

• Visa fees: $100 to $500 (INR 8.5K - 42.8K) 
• Health Insurance: $300 to $1,000 (INR 25.6K - 85.6K) per year
• Transportation: $50 to $150 (INR 4.2K - 12.8K)  per month
• Books and Stationery: $200 to $1,000 (INR 17.1K - 85.6K) per year
• Amenities: $100 to $300 (INR 8.5K - 25.6K) per month

Note: The cost may vary with country and program

Unsure how much funds are needed to study abroad? This Expense Calculator will help you factor in all costs, from tuition fees to accommodation, helping you plan your budget accurately!

Top Scholarships for International Students

Government-funded options like Chevening (UK), DAAD (Germany), and Fulbright (USA) offer full or partial coverage. Universities also provide merit and need-based scholarships, while private scholarships focus on specific fields. 

Other popular options include:

• Commonwealth Scholarships (UK): Offered to students from Commonwealth nations to pursue postgraduate study in the UK
• Erasmus+ (Europe): Offers financial support to students from EU and non-EU countries for studying, training, and exchange programs across EU member states.
• Australia Awards: Provides financial support for undergraduate and postgraduate study in Australia for students from the Asia-Pacific.
• MIT, Harvard, Oxford, Cambridge Scholarships: Merit-based and need-based scholarships for top academic performers.

Loan and Financial Aid Options to Reduce Expenses

Education loans from Indian banks like SBI and HDFC Credila cover up to INR 50–75 lakh with moratoriums and repayment terms of 5–15 years. Interest rates typically range between 9% and 13%. Some countries and universities also offer grants or assistantships that don’t require repayment, especially for research-based programs.

Also Read: Cost of Studying Abroad for Indian Students in Rupees

Step 6: Apply to Universities

Applications are submitted either through individual university portals or centralized systems like UCAS (UK). You’ll need to upload transcripts, SOP, standardized test scores, and other required documents. 

Missing documents or late submissions can lead to rejection. After applying, monitor your application status, as some universities request additional information before making a decision.

Here’s how you can apply:

Step-by-Step Guide to the University Application Process

Start by reviewing university entry requirements. Fill out the application—either via the university website or central portals like UCAS or Common App—then upload the required documents. Strengthen your application with a clear SOP, accurate academic records, and proof of extracurriculars or work experience.

You can create a strong Statement of Purpose (SOP) in the following ways:

• Clearly Define Your Goals: Highlight your academic and professional goals, and explain how the program aligns with them.
• Highlight Relevant Experience: Focus on specific experiences, research, or projects that showcase your skills for the program.
• Show Fit with the Program: Demonstrate why the university and the program are the best fit for your aspirations.

Common Mistakes to Avoid in Your Application

Late submissions, missing documents, incorrect formatting, and generic SOPs can lead to rejections. Proofread everything, follow each university’s checklist, and avoid using the same SOP or LORs without customization. Other common mistakes to avoid include:

• Weak Recommendation Letters: A vague or generic recommendation letter can fail to highlight your true potential.
• Poor University Selection: Applying to universities that don't align with your academic strengths can reduce your chances of admission.
• Lack of Personalization: Submitting a generic Statement of Purpose can make you stand out less to admissions committees.

How to Track Your Application Status?

Most universities update application status through an online portal or email. If waitlisted, follow instructions precisely. If there’s no response after the deadline (6-8 weeks), send a polite query to the admissions office with your application ID. 

If you receive multiple offers, compare tuition fees, scholarships, course structure, and post-graduation opportunities before accepting. If you have genuine reasons like health conditions, you can request a deferral before accepting the offer. 

Also Read: Documents Required to Study Abroad: A Complete List

Step 7: Secure a Student Visa

Checking visa timelines and required documents early is crucial. Countries like the US require an in-person interview, while others may focus more on financial proof and documentation. Common rejection reasons include insufficient funds, unclear intent, or incomplete paperwork—avoid these by double-checking all details.

Here’s how you can secure a study visa:

Country-Specific Visa Requirements and Processes

The US (F-1), UK (Student Route), Canada (Study Permit), and Australia (Subclass 500) each have unique visa processes. Common requirements include a passport, a letter of acceptance from the university, proof of funds, SOP, and biometrics. 

Submit visa applications 6–12 weeks before departure to avoid delays. Processing times vary: the US typically takes 4–6 weeks, Canada 8–12 weeks, the UK around 3 weeks, and Australia up to 6 weeks.

Visa Interview Preparation Tips for Success

Be honest, maintain clear intent to return (if required), and avoid planned answers. Nervousness, inconsistent details, or unclear financial proof can cause rejection.

Expect questions on your course choice, university selection, funding, and post-study plans. Practice answering:

• Why did you choose this university?
• What are your future career plans?
• How will you fund your studies?

Avoid robotic responses—speak naturally but with clarity. If asked about returning to your home country, mention family ties, job prospects, or business plans, as weak ties can lead to rejection. The US focuses on intent to return, while Canada and Australia assess financial preparedness and study relevance.

Common Reasons for Visa Rejections and How to Avoid Them

Visas are often denied due to lack of funds, weak home country ties, or inconsistent paperwork. If rejected, check if the country allows appeals: the US does not, but you can reapply; Canada and Australia allow reconsideration requests, while the UK permits administrative reviews.

To improve reapplication chances:

• Strengthen financial proof with updated bank statements and sponsorship letters.
• Clarify study intentions in your SOP.
• Address inconsistencies in your documentation.

Post-Visa Steps and Housing Considerations

Some countries require post-visa medical tests (e.g., Australia and Canada). Research rental agreements, deposits, and legal terms for off-campus housing. 

Short-term housing options (e.g., university dorms, homestays) can help while you search for permanent accommodation. Cultural differences in housing also matter—Europe favors shared apartments, while the US leans towards studio setups.

Step 8: Plan Accommodation and Living Arrangements

Choose housing based on your budget and location. On-campus options are often more affordable and safer than private rentals. If staying off-campus, check commute time, furnished vs. unfurnished options, and how to source basic utilities like furniture. Always research the neighborhood’s safety to avoid high-risk areas prone to theft or unrest.

Here’s how you can plan for accommodation:

On-Campus vs. Off-Campus Housing: Which One to Choose?

On-campus housing offers fixed costs, proximity to classes, and added security, but has limited availability. Off-campus housing provides more flexibility but needs to manage rent, utilities, and safety on your own. Use university housing offices, student forums, and platforms like Amberstudent for verified listings.

Budgeting for Rent, Utilities, and Daily Expenses

Start with fixed costs: rent, electricity, internet, transport, and groceries. Allocate 10–15% for unexpected expenses. Save expenses through shared housing, student meal plans, and public transport passes. Many countries offer student discounts on food, travel, and electronics. Make sure to carry a valid student ID.

Finding Safe and Affordable Accommodation Abroad

Use trusted sites like HousingAnywhere, Nestpick, and university-affiliated listings. Check for smoke alarms, secure locks, and safe public access. Do not pay an advance before signing a contract or verifying ownership through official channels.

Also Read: Best Student Accommodation In USA Everything you need to know

Step 9: Prepare for Departure

Before leaving, confirm you have all documents, such as passport, visa, and university admission letter. Pack essentials based on climate, including warm clothing, electronics, and chargers. For non-English-speaking countries like Germany, France, Japan,  downloading translation apps or carrying basic phrasebooks can help with communication.

Here’s how you can prepare for departure:

Essential Pre-Departure Checklist for International Students

Carry key documents—visa, passport, university offer letter, academic transcripts, and vaccination records. Buy international health insurance and check for required immunizations based on destination. Pack essentials like prescriptions, adapters, and key academic supplies to avoid early issues.

Packing Tips: Things to Carry and Leave Behind

Pack essentials like weather-appropriate clothes, basic utensils, electronics, and copies of important documents. Check for country-specific restrictions on food, medicines, and electronics. Use space-saving vacuum bags and organize items by category.

Adjusting to a New Culture and Academic Environment

Expect changes in classroom interaction, punctuality, and social etiquette. Use language tools like Google Translate and sign up for language workshops if needed. Join student associations or cultural clubs as they can help with academic support and cultural adaptation.

Step 10: Adjust to Life Abroad & Academic Success

Settling into a new country involves more than just academics. Building a support network, managing your schedule, and staying focused on studies will help you adapt and thrive.

Start by joining Indian student associations or cultural clubs to build a support system. Connect with local contacts for emergency help, housing issues, or campus guidance. If you're working part-time, follow a fixed weekly schedule to manage classes, assignments, and work hours without affecting your academic performance.

Here are some tips to adjust to life abroad:

Building a Support Network in a New Country

A strong network helps you handle academic stress, emergencies, and homesickness. Connect through student associations, orientation events, and campus clubs. Look for mentorship programs run by universities or alumni groups to get practical guidance from seniors.

Time Management and Study Tips for International Students

Use weekly planners or digital tools like Notion or Google Calendar to organize classes, assignments, and part-time jobs. Stick to a fixed study routine and prioritize high-impact tasks. Limit distractions using tools like Forest or Pomodoro timers to stay focused.

Also Read: Tips to Beat 6 Common Challenges For Indian Students Who Plan To Study Abroad

Now that you know how to study abroad step by step, here are some practical tips to help you avoid common mistakes. 

Proven Tips for a Successful Study Abroad Application

Missing a deadline, using the same SOP for every university, or underestimating visa processing time can derail your plans. Start early, customize each application, and seek advice from experts to prevent mistakes like rejection. 

Here are some essential tips for a successful study abroad journey:

1. Plan Ahead

• Start applications 10–12 months early, but check university-specific deadlines.
• Compare shortlists based on course content, job opportunities, and return on investment (ROI).
• Aim for competitive scores (e.g., IELTS 7.0+, GRE 320+) or as per university requirements. Use mock tests and expert feedback to improve.

2. Seek Expert Guidance

• Education consultants can help refine SOPs, improve scholarship chances, and simplify visa processes. Platforms like upGrad offer personalized guidance.
• Get professional LOR reviews and insights on accommodation, visa paperwork, and funding options.

3. Essential Pre-Departure Checklist

• Visa & Documentation: Digitally back up passport, visa approval, financial proof (e.g., GIC for Canada), and university letters (I-20, CAS, etc.).
• Financial Planning: Budget for tuition, forex needs, emergency funds, and rent deposits.
• Health & Insurance: Buy international health insurance and check local healthcare options.

4. Settling In: Post-Arrival Essentials

Once you arrive, settling in quickly is crucial. Here’s a checklist to ensure a smooth transition:

• University Formalities: Complete registration, get a local SIM card, and apply for a student ID (e.g., BRP in the UK).
• Campus & Housing: Attend orientation sessions to understand visa rules, campus safety, and student support services.
• Academics & Work: Learn grading patterns, class participation norms, and legal rules for part-time work.

Now, let’s determine how upGrad can help you realize your dream of studying abroad.

How upGrad Supports Your Study Abroad Journey?

upGrad offers end-to-end support to simplify every stage of your study abroad plan—from choosing the correct university to preparing for life after graduation.

Here’s how upGrad can assist you:

• Personalized University Selection: Get expert help in shortlisting universities that align with your academic goals and budget.
• Exam Preparation Resources: Access guided support for English proficiency tests like TOEFL and IELTS.
• Visa Application Guidance: Receive step-by-step help in completing and submitting your student visa.
• Bridge Courses for Specialised Programs: Fill academic gaps with tailored courses before joining your main program.
• Career Planning and Job Guidance: Plan your post-study career with counseling, resume support, and interview prep.

Unsure about how to begin your study abroad journey? upGrad’s free one-on-one counseling will guide you through every stage of the process. From selecting the right program and securing scholarships to visa guidance and job market insights, upGrad’s expert counselors provide personalized support.